Welcome to this new Privacy Policy Page.
I’m going to start out by saying that I’ve been shooting weddings for the last 10 years, and I believe that its good working practice to be respectful of people’s privacy. This page explains in detail how I, Photos by Zöe, actually makes this happen!
This page explains how Photos by Zöe is compliant with the new GDPR (General Data Protection Regulations ) Policy, which comes into play from the 25th May 2018. This Policy page will be updated from time to time, so please check for any recent changes!
Introduction
This website is owned by Zöe Barrie. This Privacy Policy explains to you, what personal data I request from you, how I keep that data protected and safe, and your rights, under the GDPR Policy, including the right to have some or all of personal data deleted, should you wish to.
I will explain the use of cookies & software, from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided at the foot of this page if you have any questions.
Please take time to read the policy below. It covers the following topics:
- Data Collection
- Use of Cookies
- Data Protection.
- Data Storage & Image Storage.
- Data Transfer / Sharing.
- Your Rights to be forgotten.
1. Data Collection:
I request and collect personal data from you thats necessary for me to run my photography business. Its basically nothing more than your names / email / mobile phone number, at enquiry stage. Should you choose to book me, I will also need your full postal address, and a signed contract, that details my photography services.For instance, you could be making an enquiry about my availability for a specific wedding date for your wedding photography. Here is a link to my ‘Contact Page’: https://photosbyzoe.co.uk/contact/ – its basically just the essential information that I would need to be able to reply to your email!
When you contact me (Photos by Zöe) by e-mail or via a contact form, your personal data is automatically stored. Such personal data transmitted on a voluntary basis by you, and it is stored for the purpose of establishing communication – In other words, I will reply to your email using the email address and data you have provided, in order to answer your enquiry!
Please note, I require personal data (i.e: names, full postal address, phone numbers AND contact numbers from YOU the couple) I also need the mobile phone numbers of a couple of key people who will be attending your wedding, when we enter into a contract together. So, when you book me to shoot your wedding, I require that you read, understand and sign a wedding contract, and you are happy to provide me with your/ their personal / contact information. This again is to ensure that I can actually turn up to your wedding, and that I know who I would need to get in touch with, should I need to on a wedding day.
When your wedding date approaches, I ask you to complete a wedding questionnaire. You access that through a secure site, and the information you provide me with is securely stored through that website. I ask you for wedding day details. I also ask you for your current postal address, so that I can send you something in the post afterwards. Apart from me, and the postal staff involved in your delivery.. no one else will have access to the address you provide me with. I explain all this on the form before you provide me with this information!
Any additional personal data that would be requested, would be for instance, if you choose to order a wedding album through me, I need to pass on your email address, mobile phone and postal address details to Folio Albums, in order for them to proceed with your wedding album order. (Folio Albums are GDPR compliant).
This website uses Google analytics Tools:
Depending upon your use of this website, I may also collect some or all of the following personal and non-personal data: Demographic information such as post code, preferences, and interests; IP address; web browser type and version; operating system; a list of URLs starting with a referring site, your activity on this website, and the site you exit to. These details are not shared with any other third party site, and are only accessed through the use of a password. Collecting this information is used as a marketing tool. It informs me to where my website has been found online, it helps me make decisions about how best to promote my photography business. There is no transfer of this personal data to third parties.
2. Use of Cookies:
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
This website uses cookies to better your experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing you to give explicit permission or to deny the use of /saving of cookies on their computer / device. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
You are advised that if you wish to deny the use and saving of cookies from this website onto your computers hard drive you should take necessary steps within your web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon your first visit to www.photosbyzoe.co.uk
3. Data Protection:
Your personal information is kept private and stored securely until a time it is no longer required or has no use.
I love it when people comment on my photos, on Instagram, on my website.. or you know, on Facebook .. please note, that these comments are in the public domain .. so, you know, anyone can read them! So please don’t over share or write things that are super personal .. unless you want that shared publicly, for the whole world to read (that would also include comments about other people too!).
I am in the process of setting up software that assists with contact information management. Studio Ninja is GDPR compliant. Your data is kept secure, and is only accessed by me. Here is a link to their Privacy Policy: http://www.studioninja.co/privacy-policy/
4. Data Storage & Image Storage:
The main part of my work is home based. All of my devices and desktop computer are password protected.
Users contacting me through this website /email do so at their own discretion and provide any such personal details requested at their own risk. Images and personal data are securely stored on encrypted, password protected devices, where online, they are stored also protected with passwords.
6. Data Transfer / Sharing:
In certain circumstances, I may be legally required to share certain data held, which may include your personal data, for example, if we were involved in legal proceedings, to comply with legal obligations, a court order, or a governmental authority. Photos by Zöe’s accounts are managed by a Professional accountant, and some data including invoices are sent to the accounts for book keeping.
I accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
I use discretion when sharing any data. For instance, if I have a 2nd photographer shooting alongside me at a wedding, it will be necessary for me to give them personal details like name and contact number, in order for them to be able to do their job on the day! The same goes with any wedding suppliers who also are involved in managing your wedding day.
I occasionally submit weddings to be featured on wedding blogs. I will always send you an email to check you are happy to be featured, and you are absolutely within your rights to decline, should you wish to.
7. Your Rights to be forgotten:
As a part of my photography business, I share your some of your wedding images in the public domain (on my website, Instagram accounts and Facebook). Its basically an essential part of how I run my business, and the chances are thats how you have found my work, either through personal recommendation or by google searching. You of course have the right to request that an image (s) are removed from the public domain. There will be a new opt in feature added onto my wedding contracts. Should you wish for sometime in the future to check what personal information I have stored, and you wish for me to delete it, send me an email to: zoe@photosbyzoe.co.uk